ABOUT THE SERVICE

The clerical or typographical errors which are covered under R.A. No. 9048 and R.A. 10172 are limited to those mistakes committed in the performance of clerical work in writing, copying, transcribing or typing an entry in the civil register that are harmless and innocuous, which are visible to the yes or obvious to the understanding, and can be corrected or changed only by reference to other existing record or records

 

CLIENT GROUP

The petitioner is a natural person filing the petition for the correction of a clerical or typographical error, a petition for change of first name, or change of day, month and sex. She/he must be of legal age and must have direct and personal interest in the correction of clerical or typographical error in an entry, change of first name or nickname and/or change of day, month and sex in the civil register.

 

REQUIREMENTS                    

R.A. 9048 – Petition for Correction of Clerical Error in the Certificate of Live Birth, Marriage and Death

  • PSA copy of document to be corrected
  • Baptismal Certificate
  • School records (Diploma, Transcript, etc.)
  • Marriage Contract, if applicable
  • Birth Certificate of children, if any
  • Birth Certificate of siblings
  • Birth Certificate of mother/father
  • Affidavit of Discrepancy

 

R.A. 9048 – Petition for Change of First Name

  • Birth Certificate (PSA Copy)
  • Baptismal Certificate
  • School records (Diploma, Transcript, etc.)
  • Marriage Contract, if applicable
  • Birth Certificate of children, if any
  • Affidavit of Discrepancy
  • Barangay, Police, NBI Clearance
  • Affidavit of Unemployment, if unemployed
  • Certificate from employer stating there is no administrative or any pending case whatsoever
  • Publication for two (2) consecutive weeks in newspaper of national circulation (after filing of petition)

 

R.A. 10172 – Petition for Correction of Clerical Error on Day, Month and Sex in the COLB

  • Birth Certificate (PSA and LCRO copy)
  • Baptismal Certificate
  • Earliest School records (Elem. School records Grade 1-6, if school doesn’t exist, certification from DECS with birthday and sex)
  • Marriage Contract, if applicable
  • Medical Records (laboratory, dental etc., if the owner has no medical records, an affidavit attesting to the facts shall be submitted)
  • Certification/Records from hospital/clinic where the owner was born with birthday and sex
  • Certification issued by accredited govt. physician attesting that the petitioner/document owner has not undergone sex change or sex transplant
  • Affidavit of Discrepancy
  • Barangay, Police, NBI Clearance
  • Certificate from employer stating that there is no administrative or any pending case whatsoever, in case the owner is not employed, an affidavit of non-employment shall be submitted
  • Publication for two (2) consecutive weeks in newspaper of national circulation (after filing the petition)

 

FEES/PAYMENT REQUIRED

Filing Fee for R.A. 9048 – Petition for CCE in the COLB, MC and DC              Php   1,000.00

Filing Fee for R.A. 9048 – Petition for Change of First Name                          Php   3,000.00

Filing Fee for R.A. 10172 – Petition for CCE on Day, Month and Sex           Php  3,000.00

in COLB

Certificate of Finality (After Approval from PSA)                                                                Php  200.00

 

SERVICE SCHEDULE                     Monday to Friday (8:00 am – 5:00 pm)

 

PROCESS OF AVAILING THE SERVICE

Filing for the petition under R.A. 9048 – Petition for CCE in the COLB, MC and DC , R.A. 9048 – Petition for Change of First Name and R.A. 10172 – Petition for CCE on Day, Month and Sex in COLB

STEPS INVOLVED ACTIONS OF THE OFFICE OF MUNICIPAL REGISTRAR TRANSACTION TIME PERSON/S RESPONSIBLE
Fill out form and submit the application and prepare requirements for filing the petition of clerical error

 

 Review the completeness of the data submitted by the Owner/ Petitioner 15 minutes Asst. Registration Officer
Pays the corresponding fee at the Office of the Municipal Treasurer (Staff of the Office of the Municipal Treasurer receives the payment and issues Official Receipt)   Revenue Collection Clerk/Staff
Return to the Office of the Municipal Civil Registrar and present the OR Informs the owner/petitioner that the process will take 2 to 3 months and how they will be contact once the submitted petition is approve by the PSA 3 minutes Assistant Registration Officer/

Admin Aide III/

JO Staff
Claim the approved petition in the Office of the Municipal Civil Registrar Contact the owner/petitioner once the petition is already approved by the PSA 3 minutes Asst. Registration Officer
Pays the corresponding fee at the Office of the Municipal Treasurer (Staff of the Office of the Municipal Treasurer receives the payment and issues Official Receipt)   Revenue Collection Clerk/Staff
 Return to the Office of the Municipal Civil Registrar and present the OR Issuance of Certificate of Finality and the copy approved petition from PSA 10 minutes Assistant Registration Officer/

Admin Aide IV/

Admin Aide III/

JO Staff

             TOTAL PROCESSING TIME                31 minutes